Balochistan Education Foundation (BEF)

BEF is a rapidly growing development organization which aims to bring lasting solutions in the Education sector of Balochistan province.  BEF is operating as an apex body in 4.5 years World Bank funded Primary Education initiative; Balochistan Education Support Project (BESP). The project has established 648 community and 207 private school in all 30 districts of the province. It is identified as the best project in South Asia by the World Bank’s Quality Assessment Group (QAG). Currently we are looking to fill some key position in our management cadre. All positions are Quetta based.

Challenging Opportunities in the Development Sector

1. Manager – Monitoring and Evaluation (M&E):

S/he is responsible for developing and institutionalizing M&E framework and tracks quantitative and qualitative achievements against Key Performance Indicators (KPIs) of BESP. The incumbent is responsible for designing effective M&E tools, organizing all necessary data collection and data management protocols, overseeing data quality and accuracy through supervising  MIS Section, training field staff in data collection and reporting, and leading baseline assessment and data quality assurance surveys.

S/he will produce narrative and empirical write-ups for all project and donor progress reporting, and will assist in the documentation and development of project success stories; lessons learnt which will assist BEF’s upcoming discussion with the Bank on BESP II. Incumbent will develop, organize and report evaluation exercises and impact assessments of project components. S/he will also engage in desk and field appraisal of potential partners.

S/he will conduct random field visits to BESP school in the province, directly manage a team of 13 staff (including one Program Officer and one Research and Evaluation Officer), guides field monitoring staff and supervise their activities, coordinates with a wide range of IPs (local, national and international NGOs), process payments to different partners against set budgets, deliverables and milestones.

As a head of M&E and MIS section, the person is a key member of BEF’s Management and Procurement Committee and involved in all strategic planning exercises. S/he will give BEF-M&E presentations in orientation seminars and different discussion forums.

Qualification, Experience and Skills:

• Masters degree in Social Sciences (preferably major in Economics or Statistics)
• 8-10 years experience in the development sector, ideally 5 years in M&E section
• Demonstrated experience in managing and leading a team
• Demonstrated experience and knowledge in establishing M&E systems and overseeing the collection and analysis of metrics;
• A good understanding of Results-based monitoring – preferably demonstrated past experience
• Have exceptional interpersonal & communication skills; with an excellent command of written and spoken English.  Be able to manage and lead a team to deliver objectives;
• Demonstrated skills in budgeting, forecasting and reporting;
• Be able to solve problems, think creatively and take timely decisions;
• Be able to work under pressure and meet deadlines;
• Be confident & require minimum supervision at work; and
• Have strong IT skills (MS Office applications).
• Knowledge of local languages will be a plus

1. Program Officer – Monitoring and Evaluation (M&E):

S/he will strengthen BEF’s M&E systems by continuously improving quality of monitoring tools, partners reporting, data collection techniques, data entry, reporting to BEF senior management, identifying gaps and suggesting timely corrective measures. The individual will closely coordinate with a wide range of implementing partners in the field and through monthly/quarterly partners progress reviews.

S/he will support Manager M&E in development and compilation of progress reports, quarterly and monthly field visit plans, annual and quarterly budgeting for the M&E section, timely payments to partners, accuracy of field data, training/mentoring/coaching of M&E staff, identifying staff training needs and conducting evaluation exercise. S/he will facilitate workshops, orientation seminars and other capacity building initiatives.

S/he will provide field-monitoring support to the project components through regular visits and directly supervise a team of field supervisors and organize monthly visits to BESP schools

Qualification, Experience and Skills:

• Masters degree in Social Sciences (preferably major in Economics or Statistics)
• 5-8 years experience in the development sector, ideally 2 years in M&E section
• Demonstrated experience in managing and leading a team
• Demonstrated experience and knowledge in establishing M&E systems and overseeing the collection and analysis of metrics;
• A good understanding of Results-based monitoring – preferably demonstrated past experience
• Good interpersonal & communication skills and a good command of written and spoken English.
• Have some experience of budgeting, forecasting and reporting;
• Be able to work under pressure and meet deadlines;
• Have strong IT skills (MS Office applications).
• Knowledge of local languages will be a plus

1. Program Officer – Administration:

S/he will understand and follow the administrative procedures of BEF. S/he will manage legal issues, Human Resources, project administration, staff recruitment, Housekeeping, Vehicle maintenance and log books, Office maintenance

S/he will supervise all support and service staff working in the Admin Section; maintain staff personal files, tracking of leave records/daily time sheets. Incumbent will organize orientations for new staff members, ensure BEF policies and procedures are complete, up-dated regularly and understood/adhered by all staff.

S/he will assist the program staff in arrangements for travel, hotel booking, and preparations for workshops, seminars, trainings, peer-learning exercise and progress reviews.  S/he will be involved in purchases of supplies, stationery, office equipment, and other office related machinery.

S/he will supervise administration staff in developing filing system, mail procedures, manage and maintain BEF property and equipment by developing internal procedures.

Qualification, Experience and Skills:

• Masters Degree in Social Sciences  preferably MBA or MPA
• 3-5 years experience in administration, human resources, ideally in the development sector
• Good organization skills, diplomacy, PR skills
• Demonstrated experience in managing and leading a team
• Skills of Time management, resourcefulness, initiative
• Good interpersonal & communication skills and a good command of written and spoken English
• Be able to work under pressure and meet deadlines;
• Have strong IT skills (MS Office applications).

Special Note

• There will be a written test (including test in Word, Excel and Power point) followed by an interview by the BEF Board
• Applicants who do not have the required qualification, experience & skills should kindly abstain from applying, as their applications will not be considered;
• Test and Interviews will take place within 2-4 weeks of the closing date;
• Applicants must abstain from contacting the BEF for information on the selection process. Any applicant who in any way tries to influence the selection process will be disqualified immediately;
• Only shortlisted candidates will be contacted;
• Shortlisted applicants will be asked to provide supporting documents for any qualification & experience certificates;
• Appointments will be subject to reference check from the past employer.

How to apply:

Please submit a cover letter clearly indicting the position interested in the subject line and up-dated CV (including 2 references) via email info@bef.org.pk or by post to: 32-C Railway Housing Society, Quetta within two weeks of this advertisement. Your cover letter should explain how you meet the required criteria and give examples from the past employment.

BEF provides congenial working environment with opportunities of growth, learning, and exposure to a wide range of development actors. BEF is an equal opportunity employer and encourages qualified females to apply.